Post Completions Clerk Job Description

We are seeking a highly organized and proactive Administrative Officer to join our Conveyancing Department in our Clifton Street Office initially. In this role, you will support our Conveyancers, ensuring stamp duty/Land transaction tax is paid within set timescales, land registry applications are prepared and submitted within priority periods, and promptly dealing with requisitions. If you are detail-oriented, interested in office management, and committed to upholding the highest standards of confidentiality and professionalism, we encourage you to apply and become a valuable part of our team.

029 2046 1480help@sblawyers.co.uk

About the Role

As a Conveyancing Post Completions Clerk, you will be responsible for managing various administrative tasks crucial to the daily functioning of our legal practice. You will handle office operations, coordinate schedules, and support legal staff in various capacities. Your role is integral to ensuring that our firm's workflow is efficient and that all administrative functions run smoothly. Main Responsibilities ensuring that all post-completion processes are finalised, including:-

• Monitoring the completions Diary for all fee earners and will also include making entries.
• Submitting Stamp Duty/Welsh revenue returns within timescales (14 Days HMRC & 30 Days WRA)
• Diarising OS1's Expiry dates in the shared Post Completions Diary.
• Submitting applications to the Land Registry to register the new owner's details within the OS1/OS2 priory timescales.
• Dealing with Requisitions within the set timeframes and diarising the cancellation date.
• Applying to the Land Registry for extensions of time if the adequate requisition points have not been dealt with as per the Land Registry cancellation date.
• Liaising with other firms, Lenders and Management companies where needed.
• Sending out the completed titles to the client.
• Sending out the completed titles to the Lenders as per the CML Handbook.
• Keeping LMS & Lender Exchange portals updated, by uploading OS1'S, E-AP1, and the Registered title.
• Taking calls and dealing with emails from Clients, Lenders and Land Registry.

Responsibilities

In this role, you will:

• Manage and organize legal case files, ensuring all documents are accurately filed and easily retrievable.
• Draft, review, and proofread legal documents and correspondence.
• Handle client communications, including answering phones, responding to emails, and addressing inquiries in a timely manner.
• Assist with the preparation of legal documents.
• Ensure compliance with legal and regulatory requirements in all administrative tasks.

Education and Experience

To qualify for this position, you do not need to have any qualifications past school leaver age, as full training will be provided as part of the role. Previous experience working in an office environment is desired but not essential. Proficiency in using office software, including word processors, spreadsheets, and legal management systems, would be beneficial but not essential.

Skills

The ideal candidate will possess:

• Strong organizational and multitasking skills to handle various administrative tasks efficiently.
• Excellent communication skills, both verbal and written, for interacting with clients and staff.
• Attention to detail and accuracy in managing legal documents and correspondence.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to prioritize tasks, meet deadlines, and work independently or as part of a team.
• Strong problem-solving skills and the ability to adapt to changing priorities.

Work Hours and Environment

• Standard office hours with flexibility as needed to accommodate deadlines or special projects.
• Opportunities for professional development and training in legal administration.
• A supportive work environment with a focus on teamwork and collaboration.

Remuneration

• Initially minimum wage salary reviewable annually.
• 25 days paid annual leave plus bank holidays.

About Our Organization

At Spicketts Battrick Law Practice, we are dedicated to fostering a professional and inclusive work environment. We value teamwork, integrity, and open communication, and we are committed to providing our employees with opportunities for growth and development. If you thrive in a collaborative setting and are passionate about contributing to a high-calibre legal team, Spicketts Battrick Law Practice is the place for you.

Application Process

To apply, please submit your Resume/CV and cover letter detailing your relevant experience and interest in the role. We look forward to reviewing your application and potentially welcoming you to our team.

029 2046 1480help@sblawyers.co.uk

Equal Opportunity Statement

Spicketts Battrick is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status. Read our Equal Opportunity Policy.